The prospect of switching from paper records to digital ones can be scary for a lot of businesses. Part of that is because hard copy is traditional, but there’s also the fact that it’s a physical, tangible thing. You can hold it in your hand. However, when it comes to going digital, there are a lot of advantages that cannot be overlooked.
#1: Ease of Searching
Even if you keep meticulous records, we all know how frustrating it can be looking for a needle in a haystack. If you have physical records, all you can do is keep looking. If you have digital records, though, you can search by keyword, by date, or any of a dozen other factors. This makes finding records a snap, and can save you a great deal of time when it comes to getting the right forms in front of you.
#2: Ease of Access
How many times have you been away from the office, and really needed access to some documents? Whether it’s a contract, or an intake form, or an invoice, you know you have it, but you can’t just get it? With digital records you can get them emailed to your account, or access your archives remotely via a phone, tablet, or computer, ensuring you can always get the documents you need when you need them.
#3: Emergency Back-Ups
Lots of people are worried that digital records are too frail. All it takes is something going wrong, and bam, you’ve lost them! Well, the same is true of paper records, too. All it takes is a spilled glass of water, too much moisture in the air, or even too much sunlight, and the records can become illegible. However, digital records can be stored in a variety of places, ensuring there are always back ups if one set gets damaged or destroyed… doing the same thing with paper records is rarely a precaution a business will take.
For more reasons you should embrace the digital revolution, and change from paper to digital records today, simply contact us today!