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If you’re seeking document management solutions for your business, you may have questions before getting started. Find the answers to some of the most frequently asked questions we receive about document scanning, shredding, microfilm, and hardware/software maintenance.
Document scanning is the process of using software and scanners to digitize images or text from paper to digital files. The files can then be indexed and stored digitally to ease navigation and retrieval. Document scanning helps eliminate paper clutter at your business, replacing bulky, vulnerable filing cabinets with an electronically organized system that increases security and streamlines business operations.
Microfilm scanning, or microphotography, is the process of reducing images to an incredibly small size that requires optical assistance to read. This technology is ideal for preserving newspapers, books, and periodicals that deteriorate over time. Microfilm is a physical, space-saving preservation method, rather than a digital archive.
Many industries—including medical, legal, and government agencies—are required by law to shred sensitive documents. By outsourcing document shredding, you save time, keep costs down, and maintain maximum privacy protection.
If your office utilizes in-house scanning and imaging equipment, you need routine maintenance to keep them up and running. We offer five levels of scanning and imaging maintenance to meet your needs:
We streamline the process to these simple steps:
Our pricing depends on several factors, including:
Your project is handled by a team of professionals, with years of expertise in the document imaging industry. Our team is required to have a clear background, and our scanning center is secured, to keep important information confidential, and safe. Imagex is highly monitored with video recording, and any remote devices cannot be used in our secure facility, unless approved. We ensure the careful and confidential handling of all sensitive documents entrusted to us. In the case of shredding services, we ask for final written authorization and provide a certificate of destruction once the job is complete.
We make it as easy as possible to access your digital files with cloud archiving. This service allows your employees to log in, view, and download documents from any internet-enabled computer. Cloud archiving is a convenient alternative to using a physical hard drive that can only be accessed by one computer at a time.
If you have any remaining questions about the document management services we provide, please contact us today.