Document
Scanning
Services

Trusted for over 30 years

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Purpose

Replace bulky filing cabinets and endless papers with an electronic filing system.

Benefit

The whole reason you want to scan your documents in the first place is to efficiently clean up the clutter on your desk or in your office.  Make more space available in the office files for growth.  Make things more readily findable via indexing. 

Why Imagex?

  • Our scanners are all properly configured – hardware and software – for each customer project and the various documents that need to be scanned.
  • Our document preparation team ensures that every page will be scannable.  Staples, paper clips and other bindings are removed.  Sticky notes and other small pieces of paper are scanned and cropped to proper size.
  • We keep our scanners clean and pristine!  Each scanner is cleaned multiple times during the day to ensure your images are nearly perfect representations of the original.
  • Each page is scanned using a high-end scanner with special technology to detect mis-feeds and other scanning issues.
  • Each document is indexed with a unique file name, making it very easy for you to find the documents later.
  • Every page is scrutinized by our quality assurance team using a visual inspection.  Any page not meeting our stringent standards will be re-scanned.
  • Files are encrypted and delivered.  Safe and Secure!

Common Reasons To Digitize Your Documents

SIGNIFICANT COST REDUCTIONS – Most organizations who start scanning do so to realize significant cost reductions, particularly those associated with:

  • Managing and storing Medical Records
  • Managing and storing Financial Records
  • Photocopying
  • Faxing
  • Physical storage space
  • Shipping
  • Expenses
  • Employees
  • Overtime
  • Courier services
  • Administrative costs (such as filing and retrieving)
  • Legal document production

LEGAL COMPLIANCE – Organizations of all sizes now must comply with laws such as the Health Insurance Portability and Accountability Act (HIPAA) and Sarbanes-Oxley, and FOIA requests or audits. Many of these regulations provided an initial grace period for smaller businesses, but the time to comply is now at hand. This has created a need to implement document retention policies and strategies and to seek technology that can help manage all business information more efficiently.

DISASTER RECOVERY –  We are living in a time when there is an unprecedented number of natural disasters including tsunamis, hurricanes, earthquakes and tornadoes. When taken in concert with man-made disasters including fire or terrorism, large, medium and small businesses are greatly impacted. Unless the organization has a fully implemented disaster recovery plan, it is likely its operations will be shut down. Inc. Magazine reported “that 75 percent of SMB’s (Small and Medium-Sized Businesses) have no disaster recovery plan and that 40% never reopen after a disaster.” According to market analyst firm, Gartner Group, “50 percent of SMB’s will go out of business within three years if lost data can not be recovered within 24 hours.”

STEPS

Our Process

Step #1

Meet customer and review proposal

Step #2

Schedule pickup and return to facility

Step #3

Prep and scan

Step #4

Index (based on your specs) and quality control

Step #5

Upload to a format of your choice: PDF, USB, etc

Step #6

Return your documents, shred them, or store them

See The Process

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